I Built an AI Chief of Staff Using Only My Voice and Tana
Ev Chapman
September 7, 2025
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What is you could wake up each morning, chat to Tana over your morning coffee, and then when you sit down at your computer everything is organised into tasks, meetings, agendas... all done for you?
That's exactly what I'm going to show you today.
In this video I share 3 voice workflow that act like my own personal chief of staff. These workflows have completely transformed how I run my solo business:
The Morning Brief: Brain dump your day in 3 minutes while walking, and find everything organised when you sit down at your desk
The Meeting Prep Agent: Prepare for an entire day of meetings with a single voice note (agenda items automatically attached to the right meetings)
The Project Kick-Off: Turn a 5-minute voice brain dump into a fully structured project with tasks and notes
Plus, I share exactly how to set up these AI commands in Tana so you can copy them for your own workspace.
Click Below To Watch 3 Voice Workflows in Tana For Solo Operator Business Owners 👇
Whenever You’re Ready To Turn Your 'Notes' Into A Powerful Personal Knowledge Co-Pilot — Here Are Three Ways I Can Help:
Get some easy, quick Tana tips to take your workflows to the next level with my free Tana Toolbox Newsletter.
Check out my Tana Fast Track Course if you want to jump all the way into building an AI Powered Personal Knowledge Co-Pilot that doesn’t just organise your work — but does work for you.
Check out TanaGPT Pro if you want to to power up your second brain even more. It makes using AI in Tana extremely simple.
What is you could wake up each morning, chat to Tana over your morning coffee, and then when you sit down at your computer everything is organised into tasks, meetings, agendas... all done for you?
Ever bought an online course you never finished? Or completed one but struggled to actually implement what you learned? Same. And I have a digital graveyard of half-finished courses as proof.
I used to waste 10-30 minutes per meeting just hunting for basics like discussion items, tasks from last meeting and project notes. Until I built his meeting system in Tana that changed everything.
I built a complete bookmark manager in Tana that lets me close all those tabs while keeping everything organised, searchable, and connected to my actual work.
Build a Personal Knowledge System for the Way We Work in 2025.Not 2005
Each week, I break down one practical system, agent, or AI workflow you can plug straight into your work. So you can finally operate at full capacity with a system you’ll never want to work without..
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