Tana's HIDDEN AI Feature That Organises Your Notes For You

Ev Chapman
February 23, 2025

Did you know the average person spends 76 minutes every single day organising their digital information? That's over 460 hours a year just sorting, tagging, and filing stuff. It's ridiculous when you think about it - we're walking around with supercomputers in our pockets, yet most of us are still organizing notes like we're using a Filofax from the 90s.

Imagine instead: You quickly jot down "meet Sarah about marketing project next Tuesday" and your system automatically connects it to the right project, links to Sarah, and schedules it for next Tuesday. Or dropping a quick agenda item that instantly files itself under the correct meeting without you lifting a finger.

Today I'm showing you how to use Auto-Fill Fields & Commands to build a real AI Assistant that automatically organises all of your notes. No more manual sorting, tagging, or linking - just capture and let the system do the heavy lifting.

You'll learn how to:

  • Use AutoFill Fields & Commands to organise your notes instantly
  • Learn how to instantly organise your tasks, agenda items, notes & highlights.
  • Use natural language and watch AI transform that into structured and organised notes.

If you're ready for your digital tools to finally work harder than you do... this is the video.

Click Below To Watch Smart Capture With Tana (take the heavy lifting out of capturing stuff) 👇

If you haven't tried Tana yet you can sign up here.

Whenever You’re Ready To Turn Your Information Chaos Into A Powerful Personal Knowledge System — Here Are Three Ways I Can Help:

  1. Get some easy, quick Tana tips to take your workflows to the next level with my free Tana Toolbox Newsletter.
  2. Check out my Tana Fast Track Course if you want to jump all the way into building an AI Powered Personal Knowledge Platform that doesn’t just organise your work — but does work for you.
  3. Need some extra help or to setup something custom in Tana? Book a 1:1 Coaching Call& we can get it sorted.

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Build a Personal Knowledge System for the Way We Work in 2025.  Not 2005

Every week, I send you one simple system, workflow, or mindset shift to help you ditch outdated PKM habits and build a smarter, AI-powered knowledge system that helps you get real work done—instead of endlessly managing your notes.

Note: You’ll be taken to Substack after you hit the button. You'll need to click ‘Subscribe’ one more time to confirm.